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Manuscript Unit > Cataloging Manual > Wiki Pages > variable_control_fields.doc  

variable_control_fields.doc

Variable Control Fields

 

Leader

Record Status

Record Type

Bibliographic Level

Type of Control

Character Coding

Encoding level

Cataloging Form

Other Fields in the Leader

008

Publication Status

Date 1 and Date 2

Place of Publication

Form of Item

Language

Modified Record

Cataloging Source

006

 

 

Leader

Required for all records.

No additional local guidelines.

 

Record Status

No additional local guidelines.

 

Record Type

No additional local guidelines.

 

Bibliographic Level

Do not use d; instead see Analytics and Bound-withs training documentation.

For parts of a collection cataloged separately, see 580.

 

Type of Control

No additional local guidelines.

 

Character Coding

No additional local guidelines.

 

Encoding Level

  • Full and baseline records: code as _.
  •  Preliminary records: code as 7.
  • Generally do not create preliminary records, except for rush cataloging, such as for scanning in the Digital Library or transfer to LSF, for which full cataloging will be done later.
  • Retrospective conversion records (recon): code as 1. 
  • For cataloging converted from previous descriptions, such as the BRBL manuscript card catalog, without examination of the material itself.
  • When recon is updated to full cataloging, change to _. Also note the update in MFHD 852 ‡x.

 

Cataloging Form

No additional local guidelines.

 

Other Fields in the Leader

No additional local guidelines.

 

 

008 (Mixed Material)

Required for all records.

 

Publication Status (Type of Date)

Date span falling within one year:

Code as i and enter the same year in both Date 1 and Date 2.

 

Date 1 and Date 2

Collection acquired over a period of years:

While incomplete, such as an ongoing gift, enter the current date span.

 

Place of Publication

No additional local guidelines.

 

Form of Item

No additional local guidelines.

 

Language

No additional local guidelines.

 

Modified Record

No additional local guidelines.

 

Cataloging Source

No additional local guidelines.

 

 

006 Additional Materials Characteristics

·        Do not use 006t (manuscript lang). Icons, limiting, and filtering for “archives or manuscripts” are mapped to record type p in Voyager.

·        For all non-text genres traced in a 655, mention in 520 and enter a corresponding 006.

·        See also the following Manuscript Unit manuals:

o   Visual Materials Cataloging

o   Guidelines for Cataloging Manuscript Music

 

 

Last modified at 11/28/2011 10:40 AM  by cm588